Some freelancer writers feel that they are artists, not business professionals. Paperwork and record keeping might come off as awkward, formal, and unnatural to the writer's free-spirited lifestyle. Still, many clients will require an invoice from their freelancers before sending out payment. Writing an invoice does not need to become a complicated procedure. It can be as simple as summarizing your work and stating your fees.
What Is an Invoice?
An invoice is a bill that you will send your clients at the conclusion of a writing project. It typically includes dates, hours worked (if you charge by the hour), an outline of the work you completed, your fees for each step of the project, and a total amount due with the due date. Most freelance writers will send one copy to the client and keep another for their own files. Invoices can be mailed or faxed. Many freelancers today prefer the ease of sending an online invoice.
How to Make an Invoice Header
If you have a logo or slogan for your freelance writing business, definitely include this at the top of your invoice. Logos and slogans will help you create a brand that is memorable for your clients. You should also include your business name (which might just be your name), the date you are sending the invoice, and your contact information.
If you are mailing a paper copy, your contact information should include a physical address. If you are sending an online invoice and are anticipating an electronic payment , your email will suffice. A phone number should always be included in case your client needs a quick way to reach you with questions about the invoice.
How to Summarize Your Work on an Invoice
Your goal is to leave the client feeling as if he knows exactly what he's paid for and why. Although it may take more time to write a detailed work summary, you are saving time dealing with confused or argumentative clients who don't understand their bill. Spell out each rate and fee clearly.
You will also want to include details on the project. Don't just give a word count and your price per word – briefly summarize the content of your work. Large companies usually have several projects going on at once, and you will want your client to know exactly which piece he's paying for without having to dig through past emails or files. Don't forget to include the final price and the due date at the end, along with how to pay and where to send the check.
Kristin Wood - K. Wood is a freelance writer from the Southeast who specializes in content about education, health, business, home management, and ...
